Flincs

Record Hours

Available to: Owner, Admin, Manager

The Time Tracking page in Table View is where you log actual worked hours. This is the source of truth for overtime calculations, salary reports, and compliance.

Layout

The table shows all time records for the selected period:

  • Date -- when the hours were worked
  • Employee -- who worked
  • Clock In -- start time
  • Clock Out -- end time
  • Break (Min) -- break duration in minutes
  • Total Hours -- calculated automatically from clock in/out minus break
  • Notes -- optional comments
  • Actions -- Edit and Delete buttons

Below the time records, any leave entries for the selected period are shown with color coding (blue for vacation, yellow for sick, grey for overtime reduction).

Adding a time record

  1. Click the + Add button
  2. In the modal, fill in:
    • Employee -- select from the dropdown
    • Date
    • Clock In -- start time
    • Clock Out -- end time
    • Break -- in minutes (defaults to 30)
    • Notes -- optional
  3. Click Save

The record appears in the table and total hours are calculated automatically.

Editing a time record

The table supports inline editing. Click on the clock-in or clock-out time directly in the table to change it. The total hours recalculate automatically.

You can also click the Edit button in the Actions column to open the full edit modal.

Deleting a time record

Click the Delete button on the row you want to remove. Confirm the deletion. This cannot be undone.

Break calculation

Flincs automatically deducts 30 minutes of break time when an employee works more than 6 hours. This follows Austrian labor law.

You can override the break manually if needed -- just edit the break field.

Tip: If an employee worked a short shift (under 6 hours), set the break to 0 manually. The auto-deduction only kicks in for shifts over 6 hours.

Viewing periods

Switch between different time ranges using the tabs at the top:

  • Week -- shows the current week (use arrows to navigate)
  • Month -- shows the current month
  • Custom -- pick any date range

Quick select buttons for custom ranges:

  • Last 7 days
  • Last 30 days
  • This month
  • Last month

Summary section

Below the time records table, you'll find a per-employee summary:

  • Worked Hours -- total actual hours in the selected period
  • Leave/Sick Hours -- hours credited from paid leave
  • Target Hours -- expected hours based on contracts
  • Break -- total break time deducted
  • Difference -- worked vs. target (positive = overtime, negative = undertime)

Deleting a week of records

To wipe all time records for a specific week, click the Delete Week button and confirm. This removes every record in the selected week. Use this carefully.

Printing

Click the Print button to get a print-friendly version of the current view. This is useful for paper records or sharing with accountants.