Calendar View (Time Tracking)
Available to: Owner, Admin, Manager
The Time Tracking Calendar View displays a monthly grid where you can enter and review hours for all employees at once. Employees run down the left side, dates run across the top.
Layout
- Rows = employees (same order as the Employees page)
- Columns = dates of the month
- Cells = time records for that employee on that date
Each cell shows:
- Clock in time
- Clock out time
- Total hours
Leave indicators appear as colored markers:
- Blue -- vacation
- Yellow -- sick leave
- Grey -- overtime reduction
Switching to Calendar View
On the Time Tracking page, use the view toggle at the top. Click Calendar to switch from the Table View.
Entering hours
- Click on an empty cell (employee + date)
- Enter the Clock In time
- Enter the Clock Out time
- Hours are calculated and saved automatically
The cell updates with the recorded times and total hours.
Editing hours
Click on a cell that already has a time record. Update the clock in, clock out, or hours as needed. Changes save automatically.
Deleting a record
Click on a cell with existing data and clear the values, or use the delete option in the cell editor.
Navigating months
Use the arrows at the top to move between months. The grid updates to show all dates in the selected month.
Benefits of the calendar view
- Spot gaps fast -- empty cells stand out, so you can see immediately which employees are missing time records
- See patterns -- overtime accumulating over the month becomes visible at a glance
- Bulk entry -- entering a week's worth of hours is faster in the grid than adding individual records through the modal
Tip: Use the Calendar View at the end of each week to fill in any missing time records. The grid layout makes it easy to scan for gaps across all employees.
Autofill from schedule
If you have a published schedule, you can autofill time records from it. This pre-populates clock in/out times based on the scheduled shifts. See Autofill for details.
Leave entries
Days where an employee has approved leave show the leave type indicator instead of a time entry field. You don't need to enter hours for leave days -- the leave system handles those credits separately.