Calendar View
Available to: Everyone
The Calendar View shows an entire month of schedules in a grid. Employees run down the left side, dates run across the top. Each cell shows the shifts assigned to that employee on that day.
Layout
- Rows = employees (in the same order as the Employees page)
- Columns = dates of the month
- Cells = shifts for that employee on that date
Each cell can show:
- The shift time (e.g., 09:00 - 17:00)
- The accumulated overtime balance up to that date
- Leave indicators if the employee is on vacation, sick, or taking overtime reduction
Switching to Calendar View
On the Schedule page, look for the view toggle at the top. Click Calendar to switch from the List View.
Reading the grid
Shift cells
A filled cell means the employee has a shift that day. The cell shows the shift time and duration.
Leave indicators
Color-coded markers show leave:
- Blue -- vacation
- Yellow -- sick leave
- Grey -- overtime reduction
Overtime balance
Each cell can display the running overtime balance for that employee up to that date. This helps you spot who's building up too many hours and who's behind.
Editing from Calendar View
Click any cell to open the shift editor. You can:
- Add a shift to an empty cell
- Edit an existing shift
- Remove a shift
Drag and drop
You can drag shifts between cells to reassign them. Drag a shift from one employee/date to another. See Drag and Drop for details.
Public holidays
Dates that fall on Austrian public holidays are highlighted in yellow with the holiday name shown. This helps you plan around holidays when scheduling.
Month navigation
Use the arrows at the top to move between months. The grid updates to show the selected month.
Tip: The Calendar View is great for getting a high-level picture of the month. Use it to spot gaps, check coverage across areas, and balance overtime. Switch back to the List View when you need to work on individual shifts in detail.