Flincs

Add and Edit Employees

Available to: Owner, Admin

The Employees page is your team roster. You manage everyone here -- add new hires, update details, and track who does what.

Viewing your employees

The Employees page shows a table of all active employees. Columns include:

  • Name
  • Primary Area -- their main work station
  • Alt Area 1 / Alt Area 2 -- backup areas they can cover
  • Weekly Hours -- contracted hours per week
  • Overtime Difference -- current overtime balance
  • Priority -- full-time, part-time, or temporary
  • Availability -- their availability mode
  • Actions -- Statistics, Edit, Archive

You can drag and drop rows to reorder employees. The order you set here carries over to other pages like the schedule and time tracking.

Adding a new employee

  1. Click the + Add Employee button at the top of the page
  2. Fill in the form (details below)
  3. Click Save

Personal information

  • First name (required)
  • Last name (required)

Work areas

  • Primary area (required) -- Choose from: Kitchen, Kitchen Support, Service, Service Support/Tellertaxi, Patisserie, Patisserie Support, Helping Hand
  • Alternative area -- A secondary area they can fill in
  • Alternative area 2 -- A third option, if applicable

Contract details

  • Weekly hours -- The number of hours per week in their contract
  • Priority -- 1 = Full-time, 2 = Part-time, 3 = Temporary. This affects how the auto-scheduler distributes shifts.
  • Hire date -- When they started
  • Holiday entitlement -- Days of vacation per year. Defaults to 25.

Salary

  • Salary type -- Hourly or Fixed Monthly
  • Hourly rate -- For hourly employees, the rate per hour
  • Monthly fixed amount -- For fixed-salary employees, the monthly amount
  • Max monthly cap -- Optional ceiling on monthly pay

Tip: Salary fields are only visible to owners.

Availability

Choose one of three modes:

  • Weekly -- Set specific available time slots for each day of the week. Use this for employees with a fixed weekly pattern.
  • One per week -- The employee is available for at most one day per week. Good for on-call or very part-time staff.
  • Specific dates only -- Manually specify which dates the employee can work. Use this for temporary workers or those with irregular schedules.

Notes

A free-text field for anything you want to track about this employee. Only owners can see notes.

Editing an employee

  1. Find the employee in the list
  2. Click the Edit (pencil icon) button in the Actions column
  3. Update the fields you need to change
  4. Click Save

When you change contract-relevant fields (weekly hours, salary, priority), Flincs creates a new contract period automatically. See Contracts for details.

Employee statistics

Click the Statistics button next to an employee to see their detailed breakdown: hours worked, overtime trends, and leave history.

Reordering employees

Drag any employee row up or down to change the display order. This order is used across the app -- in the schedule, time tracking calendar, and salary views. It saves automatically.