Leave Types
Available to: Owner, Admin
Flincs supports five types of leave. Each one behaves slightly differently in terms of overtime calculation and how it appears on the schedule.
Vacation (Urlaub)
Standard paid time off.
- Default entitlement: 25 days per year (configurable per employee)
- Paid: Yes, by default
- Overtime effect: Paid vacation credits hours so the employee's overtime balance isn't negatively affected
- Schedule indicator: Blue
- Typical use: Planned holidays, personal days
When you approve a vacation request, it reduces the employee's remaining vacation entitlement for the year.
Sick Leave (Krank)
Absence due to illness.
- Paid: Usually yes (depends on employment contract and duration)
- Overtime effect: Paid sick leave credits hours, same as vacation
- Schedule indicator: Yellow
- Typical use: Employee is ill and cannot work
Sick leave is often entered retroactively -- the employee calls in sick, and you create the request afterward. The approval still applies the same way.
Short-term vs. long-term
For short sick leaves (a day or two), just create a leave request covering those days. For extended illness, create a request covering the full period and adjust as needed when the employee returns.
Overtime Reduction (Zeitausgleich)
Time off that directly reduces the employee's overtime balance.
- Paid: Typically yes
- Overtime effect: Deducts the specified number of overtime hours from the balance
- Schedule indicator: Grey
- Typical use: Employee has accumulated overtime and takes time off instead of receiving pay
Unlike other leave types, overtime reduction uses a specific overtime hours field. You enter the exact number of hours to deduct, not just the days. See Overtime Reduction for the full explanation.
Key difference from vacation
Vacation credits the expected daily hours. Overtime reduction deducts a specific number of overtime hours. They serve different purposes:
- Vacation = planned time off, no overtime impact
- Overtime reduction = taking time off specifically to bring down overtime
Training (Fortbildung)
Professional development, courses, certifications, or mandatory training.
- Paid: Depends on the situation (toggle as needed)
- Overtime effect: If paid, credits hours like other paid leave
- Schedule indicator: Follows standard leave display
- Typical use: Workshops, courses, certification days, mandatory health and safety training
Other Absence (Sonstiges)
A catch-all for absences that don't fit the other types.
- Paid: No (absence is recorded, no hours credited)
- Overtime effect: No hours credited. The employee simply does not appear as having worked.
- Schedule indicator: Grey (absent)
- Typical use: Unplanned absence, personal matter without paid leave, no-show
Choosing the right type
| Situation | Leave type |
|---|---|
| Employee goes on holiday | Vacation |
| Employee calls in sick | Sick Leave |
| Employee has too much overtime, takes a day off | Overtime Reduction |
| Employee attends a workshop | Training |
| Employee is absent for another reason, no pay | Other Absence |
| Employee needs a personal day off (no overtime to reduce) | Vacation |
Paid vs. unpaid
Every leave request has a paid/unpaid toggle. The general rules:
Paid leave:
- Credits hours toward overtime, so the balance stays neutral
- Counts as if the employee worked their expected daily hours
Unpaid leave:
- No hours credited
- The employee's expected hours for the period stay the same, but worked hours don't increase
- This creates an undertime effect
Tip: When in doubt, check your employment contract or collective agreement for how each absence type should be compensated. Flincs gives you the flexibility to mark any leave type as paid or unpaid.